Skip to main content

Quick Actions

Quick Actions are pre-configured prompts that appear in the chat welcome panel. They provide one-click access to common operations, making it easy for users to perform frequent tasks without typing.

Understanding Quick Actions​

When users open a new chat, they see Quick Action buttons above the message input. Clicking a button sends a pre-configured prompt to the AI assistant, which then executes the action.

Quick Actions are useful for:

  • Standardizing common requests — Ensure consistent phrasing
  • Reducing typing — One click instead of typing a request
  • Guiding users — Show what's possible with Hublvu
  • Accelerating workflows — Fast access to frequent operations

Viewing Quick Actions​

  1. Go to Quick Actions in the AI section of the sidebar
  2. See the list of configured quick actions
  3. View which actions are enabled and for which groups

Creating Quick Actions​

Basic Configuration​

  1. Click New Quick Action
  2. Configure the quick action:
FieldDescription
NameDisplay label on the button (keep short)
DescriptionTooltip shown on hover
PromptThe text sent to the AI when clicked
IconOptional icon for visual recognition
EnabledWhether this action is active
  1. Save

Writing Effective Prompts​

The prompt is what gets sent to the AI. Write it as if a user typed it:

Good prompts:

  • "Show me the status of all production servers"
  • "List recent failed flow runs from the last 24 hours"
  • "Check database connection health"

Less effective prompts:

  • "Status" (too vague)
  • "Please kindly show me..." (unnecessary words)

Using Variables​

Quick Actions can include variables that prompt users for input. Variables use double curly brace syntax.

Example prompt:

Check connectivity to {{server_name}}

When clicked:

  1. User is prompted to enter a value for server_name
  2. The value is substituted into the prompt
  3. The complete prompt is sent to the AI

Variable syntax: \{\{variable_name\}\}

Group Assignment​

Control which user groups see which Quick Actions.

Assigning to Groups​

  1. Open a Quick Action's configuration
  2. Go to Groups tab
  3. Select which groups should see this action
  4. Save

Common Patterns​

PatternDescription
All usersAssign to all groups (general purpose actions)
Role-specificDifferent actions for different teams
Admin-onlySensitive operations for administrators

Organizing Quick Actions​

Display Order​

Quick Actions appear in the order configured. Drag and drop to reorder:

  1. Go to the Quick Actions list
  2. Drag actions to change their position
  3. Most-used actions should be first

Categories​

Group related actions together:

  • Put similar actions adjacent
  • Use consistent naming conventions
  • Consider user workflows
  • 5-8 actions per user view is ideal
  • Too many actions create decision paralysis
  • Use group assignment to show relevant actions to each team

Examples​

Operations Team Quick Actions​

NamePrompt
System Status"Show me the current status of all monitored systems"
Recent Alerts"List alerts from the last hour with severity high or critical"
Check Server"Check the health of server {{server_name}}"

Database Team Quick Actions​

NamePrompt
DB Health"Check database cluster health for {{environment}}"
Slow Queries"Show slow queries from the last 30 minutes"
Connection Pool"Show connection pool status for all databases"

General Quick Actions​

NamePrompt
My Runs"Show my recent flow and guide runs"
Help"What can you help me with?"
Find Flow"Find a flow for {{problem_description}}"

Best Practices​

Keep Names Short

Button labels should be 2-3 words max. "System Status" not "Check Current System Status".

Write Complete Prompts

The prompt should be a complete request. Don't rely on users to add context.

Use Variables Sparingly

One variable per action is usually enough. Multiple variables slow users down.

Test Before Deploying

Try each Quick Action to ensure the AI responds appropriately.

Review Usage

Check which Quick Actions are used frequently. Remove unused ones.

Troubleshooting​

Quick Action Not Appearing​

  • Verify the action is Enabled
  • Check group assignment includes the user's group
  • Clear browser cache and refresh

Unexpected AI Response​

  • Review the prompt wording
  • Test the prompt manually in chat
  • Ensure required tools are available

Variable Prompt Not Showing​

  • Verify variable syntax uses double curly braces
  • Check for typos in variable names
  • Ensure no extra spaces inside braces